Travel

Coaches & Club Advisor Travel

Prior to travel out of area, complete a travel request with all potential expenses. ASB Office will enter account codes.

For student expenses: ASB usually pays and the school will normally issue a per diem check and/or District credit card for lodging.

  1. Fill out an ASB PO listing the days and student’s names attending the out-of-area competition and submit to the ASB Office for processing.
  2. When you return, you MUST turn in itemized receipts and/or cash to equal the total of the check.

For Coaches expenses: General Fund Extended Season or Athletic Travel will normally cover the cost.

  1. Complete a Travel Request with the accounts used and all potential costs. This number is used on the Travel Expense Voucher for reimbursement.
  2. Submit all itemized receipts for your expenses ONLY on the Travel Expense Voucher. If you shared meals or lodging, everyone must submit separate vouchers with copies of the receipts attached, dividing the cost.

Overnight with students: complete an overnight form to submit to the School Board (it must be typed) AT LEAST 2 weeks prior to the board meeting that takes place before the overnight trip.

Only a 15% gratuity is allowed Miles are from the school to the event at $0.375 per mile Only OSD employees will be reimbursed for mileage